One of four selected examples
Documents and knowledge
Find answers in documents
Illustrative example with fictional documents.
The maintenance question is answered with two inspectable sources.
Explore the example ↓
Task and potential benefit
Task
Five fictional documents contain the date, responsible role and operating limits.
Potential benefit
Inspectable sources ease the search; unsupported details remain open.
Workflow in this example
Answer in six steps
Task
Maintenance information exists, but finding the relevant passage takes time. A document assistant can shorten that search while a responsible person still reviews the result.
“When is the next inspection of plant A17 scheduled, who coordinates it, and which documented operating limits must be considered during preparation?”
Documents
The knowledge base contains five one-page PDFs. All belong to the fictional Musterbetrieb Nordtal GmbH and are marked as synthetic test data.
- Maintenance plan 2026
wartungsplan-2026.pdfNext inspection date and responsible role. - Plant A17 data sheet
anlage-a17-datenblatt.pdfOperating pressure, temperature and CIP limit. - Inspection report April 2026
pruefbericht-2026-04.pdfLast documented inspection; the next date is in the maintenance plan. - Service agreement
servicevereinbarung.pdfResponse window; decisions stay with people. - Safety and preparation note
sicherheits-und-vorbereitungshinweis.pdfShutdown and depressurisation; the data sheet governs operating limits.
Answer and sources
“When is the next inspection of plant A17 scheduled, who coordinates it, and which documented operating limits must be considered during preparation?”
“The next inspection of plant A17 is scheduled for 15 October 2026; maintenance coordination is responsible. The data sheet documents a maximum operating temperature of 80 °C and maximum operating pressure of 6 bar; CIP cleaning is limited to 95 °C for 30 minutes.”
View two source excerpts
wartungsplan-2026.pdf · page 1 · “Prüfkalender 2026”
Nächste Prüfung: 15. Oktober 2026
Verantwortliche Rolle: Instandhaltungskoordination
anlage-a17-datenblatt.pdf · page 1 · “Betriebsgrenzen”
Betriebstemperatur: maximal 80 °C
Betriebsdruck: maximal 6 bar
CIP-Reinigung: maximal 95 °C für 30 Minuten
Missing information
Two questions receive no invented answer or citation.
Information absent
Question: “How much energy did plant A17 use in July?”
Answer: “The approved synthetic document set contains no information about that. I cannot support a July energy-consumption answer.”
Citations: 0
Outside the documents
Question: “What delivery time applies at the fictional Westhafen example business?”
Answer: “The question concerns another fictional business and falls outside the approved documents. This recording does not use external sources.”
Citations: 0
How it works
- ApproveFive fictional documents define the bounded set.
- FindThe question points to the maintenance plan and data sheet.
- CheckEach answer clause has a precise source with page, section and excerpt.
- DecideMissing or outside information remains open; a person reviews any use.
The assistant does not approve, send or perform business actions.
Outcome and context
The result is a clear workflow with two inspectable sources for the answered question and two deliberately open cases. Human review remains required.
English transcript and visual description
- 0 to 6s: Five documents clearly marked as fictional test data appear.
- 6 to 18s: The maintenance question gets two answer clauses on the inspection date and operating limits.
- 18 to 27s: Two citations from the maintenance plan and data sheet open with page, section and excerpt.
- 27 to 35s: The unsupported energy question receives no answer and no citation.
- 35 to 41s: The question about another fictional business remains unanswered without external search.
- 41 to 48s: The closing frame explains the source boundary and human review.
The 48-second recording used five one-page synthetic PDFs for the fictional Musterbetrieb Nordtal GmbH. It was prepared in advance and reviewed on . There was no live model call, external search or external business action. This is not a customer case or production deployment. Model quality, time savings and business impact were not measured here.
Outcome and responsibility
Illustrative example
In the example using five fictional documents, the answered question can be checked against two sources. Two further questions without sufficient support remain open.
Potential benefits
For your team
Check answers at their sources
The citations lead to the relevant information. You can check an answer against the document and see which questions still need clarification.
For your organisation
Make knowledge easier to share
Traceable sources provide a shared basis for review and handover. Visible knowledge gaps help colleagues ask focused follow-up questions.
Responsibility
- System support
- The illustrated assistant connects an answer with its sources. Questions without sufficient support remain open.
- Responsible person
- A responsible person checks the answer and its sources and decides whether and how to use the information.